Bidding Notice for Awarding of a Framework Agreement for Selection of Catering Services Providers for ECOWAS Parliament

1. The ECOWAS Parliament intends to apply a portion of its budgeted counterpart funds
   to finance the “Selection of Catering Services Providers for ECOWAS Parliament” under
   a Framework Agreement.
2. The ECOWAS Parliament invites proposals to be submitted from eligible and qualified
   Catering Service providers with the relevant experience, to provide high quality and
   professional services for ECOWAS Parliament. The services will include meetings, and any
   other events organized on a demand basis i.e. provision of a variety of foods and beverages for
   lunch, dinner, cocktail, coffee breaks and snack boxes.
3. The menu proposed for each category should be prepared according to the category of
   meetings below:
   
   • Category A: Hybrid – V.V.I.P meetings
   • Category B: V.I.P meetings
   • Category C: In-house meetings
   • Category D: Training Programmes
   • Category E: Other types of ECOWAS Events

4. Service Providers are requested to submit their proposals and indicate the category of
   interest as highlighted above. Service Providers are not limited to submitting proposals for one
   category only and may submit for either one or more categories. The category or categories
   must be clearly stated in the submission.
5. The Framework Agreement will be awarded to a maximum of four (4) holders. The
   Framework Agreement will be for an initial duration of one (1) year and may be subject to
   renewal conditions based on performance for a maximum 2 years.
6. Interested Service Providers shall provide information demonstrating that they have the
   required qualifications and experience to provide the requested services and meet the criteria
   set out in the Bidding Document.
7. Proposals (1 original and 2 copies) must be submitted in a sealed envelope at the
   following address to the attention of: Director of Administration and Finance, ECOWAS
   Parliament, Herbert Macaulay Way, Garki, Abuja, and clearly marked: “Selection of
   Catering Services Providers for ECOWAS Parliament” – (Do not open, except in presence
   of the Opening Committee), no later than Friday, 20th September 2024 at 11.00 a.m.
   (Nigerian Time). Bids submitted after the deadline will not be accepted. The envelope should
   also indicate the Service Provider’s name. An electronic version must also be included in the
   envelope.
8. Bids will remain valid for a period of 60 days from the deadline for submission.
9. Interested Service Providers may obtain information during office hours from the:
   Procurement Unit, ECOWAS Parliament, International Conference Centre Herbert Macaulay
   Way; Monday to Friday from 9:00am to 4:00pm (Nigeria Time). E-mail:
   procurement@parl.ecowas.int with copy to: ajagne@parl.ecowas.int;
   lhoungan@parl.ecowas.int ; akayode@parl.ecowas.int and neremie@parl.ecowas.int
10. Proposals will be opened in the presence of Service Providers’ Representatives present
    at the following address: ECOWAS Parliament, Herbert Macaulay Way, Garki, Abuja, on
    Friday, 27th September 2024 at 12:00 noon (To be confirmed). A link will be sent for
    representatives that cannot participate physically, to attend virtually.
11. Note: An additional requirement for the best qualified Catering Services Providers with
    scores above 70 points, would be an invitation to participate in a “Food Tasting Presentation”
    in the presence of the Committee, which will occur prior to the final selection for the
    Framework Agreement.
12. The Bidding Documents can be downloaded here…