19/04/2017
Bilingual Secretary, G4

INSTITUTION : ECOWAS PARLIAMENT

DIRECTORATE : DIRECTORATE OF ADMINISTRATION & FINANCE

POSITION TITLE : BILINGUAL SECRETARY

GRADE/STEP : G4-1

DURATION : ONE YEAR CONTRACT

DUTY STATION : HEAD OFFICE, ABUJA

SUPERVISOR : DIRECTOR OF ADMINISTRATION & FINANCE

SUPERVISING : NIL

OBJECTIVE OF POSITION:

To assist the Director in the efficient management of his/her office, time and schedule.

DUTIES AND RESPONSIBILITIES:

  • Assists the Director in keeping a schedule of work of the Department, monitoring deadlines and issuing reminders;

  • Assists the Director in communicating with and co-ordinating the work of the Departmental team;

  • Drafts/prepares/types reports, memos and general correspondence for the Department in English and French;

  • Keeps records of important files and documents of the Department and make them available for reference as and when needed;

  • Takes minutes of meetings within the Department;

  • Maintains a register of movement of files and documents into and out of the Director’s office;

  • Books and schedules appointments for the Director;

  • Receives and guides visitors to the Department;

  • Takes dictations and transcribes in English and French;

  • Performs any other duties as may be assigned.

QUALIFICATIONS

A minimum of an A Level or an Ordinary National Diploma in Bilingual Secretaryship.

EXPERIENCE

Five (5) years working experience.

ANNUAL SALARY

The position is on Grade G4-1 with an Annual Salary of UA9,894, equivalent to US$15,611.

Eligibility

Only citizens of ecowas Member States are eligible for appointment in ecowas Institutions and Agencies. General Service positions are open to only candidates resident in the host country of the Institution. In the case of permanent positions, only candidates whose age is less than fifty (50) years at the time of appointment are eligible for consideration.

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